Application DeadlinesThere are two application deadlines:
January 31st – Mini Grants and Technical Assistance Grants
August 31st – Annual Grants
Applications with required supporting materials must be received in VICA’s St. Thomas/St. Croix office by 4:00 p.m. on deadline date(s).
- General Operating Support
- Project Support
- Arts in Education
- Arts in Underserved Communities
- Technical Assistance
VICA reserves the right to make final determination under which funding category applicant is qualified.
Applicants can receive only one grant per fiscal year.
General Eligibility Criteria
- Must be in existence and active in the V.I. for a minimum of two years at time of application
- The project must be V.I. based
- Must have current, non-profit status registered in the office of the Lt. Governor
- Must have a Tax Exemption Identification number
- Must have submitted Final Report if previously funded by VICA
- Must submit a letter of good standing from the Lieutenant Govenor's office.
NOTE: Organizations which have not received non-profit status (or are pending confirmation of non-profit status) may apply under an “umbrella” non-profit agency for a maximum of three years.
- Must be in residence and active in the V.I. for a minimum of two years at time of application
- Must provide a resume when applying for funding
- If project is to take place in or on a school campus, a letter of endorsement from school Principal must be included in grant application
- Department of Education applications must be endorsed by the Insular Superintendent of applicant’s school district
- Must have submitted Final Report if previously funded
VICA does not fund:
- Organizations without non-profit status
- Completed or in progress projects
- Grantees who have not submitted Final Reports from previous grants
- Building renovations or capital expenditures
- Bad debts
- Entertainment costs
- Fines and Penalties
- Legal Fees
- Purchase of instruments/equipment with a lifespan to exceed 1 year
- Individual after-school tuition
- Full year tuition
- Individuals traveling with an organization; individuals must all apply under organization
All grants must be matched with a combination of cash and in-kind services. In-kind services may be a percentage of the following:
- Space rental
- Loan of equipment
- Contribution of services
- Contribution of materials
How to Apply Workshops
What Happens to your Grant Application
When Awarded a Grant
- Grant Award Letter for your files
- Payment Voucher – must be signed by you and returned to VICA immediately for processing grant.
- Grant Award Contract – initial as applicable, return original to VICA and keep one for your files.
- VICA Logo Page – Use for promoting your project as required.
- Final Report - to be completed and submitted along with cancelled checks and/or receipts on or before August 1st, vouchers and other documents are submitted to the Department of Finance for processing of checks. Pursuant to federal and local procedures, the entire process takes approximately three to four months.
Grant Review Criteria
- Submission of Final Report for previously funded projects
- Artistic merit and quality of project
- Professional nature and stability of organization or individual
- Applicant's ability to match funds
- Demonstration of sound financial planning, management, and allocations of funds
- Community interest in and/or demonstrated need for project
- Accessibility of project to the elderly and disabled
- Completeness and clarity of grant application form
- Submission of lyrics and demo of CD
- Submission of trailer for videos
- Submitting a written request for an appeal directly to the Executive Director with copies to each Board member.
- The written request must be submitted within 30 days of receipt of denial notification.
- The appeal must clearly demonstrate why the Board’s decision should be reversed.
- The Board will convene upon receipt of applicant’s appeal request.
NOTE: Applicants may not appeal amounts awarded unless they can clearly show the Board's misrepresentation or misunderstanding of the information submitted. The appeal process does not guarantee funding.